Without Charterspot
- 247 unread since Friday — and counting
- “Anyone have the recap for MV Nordic Wind?”
- The grain enquiry from Tuesday? Buried on page 4.
- Positions re-keyed into a spreadsheet. Again.
Built for shipping operations
AI agents that organize, analyze, and understand every email in your shipping workflow — fully customized to your needs and requirements.
Why Charterspot
The same morning, two very different desks
With Charterspot
- Every email categorized & analyzed on arrival
- New cargoes grouped, de-duplicated, ready to work
- Positions current — no re-keying, no spreadsheet
- Morning market report already in your inbox
The pipeline
Follow one email through Charterspot
Seven stages, all running live. This is what actually happens to your traffic — with real examples at every step.
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01
Connect
Your mailboxes, read every minute
Connect the addresses your desk already uses — as many as you need. Charterspot reads new mail every 60 seconds, attachments included, and files it away neatly. Your team changes nothing.
chartering@your-company.com ops@your-company.com Read every 60 seconds -
02
Classify
Every email gets a home — in your categories
A classification agent reads each email and files it into the categories your desk defines — Cargo, Vessel, Time-charter, Bunkers, whatever your workflow needs. Each agent runs your prompt, on your choice of AI model.
HOT - Cargoes from Ukraine and Moldova 5,000 MT CORN ODESSA / MERSIN PROMPT… CargoONEGO ELBE OPEN STO THOMAS 11,087 DWT — PPT 04-14 APR — PLS PROPOSE VesselSMX/UMX REQD EX ECI 1 TCT BAGGED RICE REDEL WAFR ABT 70 DAYS TCTCategories are configuration, not code — every desk gets its own set.
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03
Extract
One email in. One clean record out.
An extraction agent per category pulls out the fields you have defined — typed, cleaned, ready to sort, filter and export. Try it on real traffic (senders hidden):
GD DAY — PLS PROPOSE FRM TONNAGE FOR: 5,000 MT CORN IN BULK SF ABT 48' WOG — ODESSA / MERSIN — PROMPT 20-22 MAR — FRT IDEAS PMT BSS FIOST — END USERS. BRGDS / J.
MV ONEGO ELBE — 11,087 DWT BLT 2010 — SINGLE DECK / BOX — OPEN STO THOMAS 04-14 APR — PLS PROPOSE FIRM CARGOES — TKS / BRGDS
NEED SMX/UMX 50-63K DWT — DELY ECI REDEL WAFR — 1 TCT BAGGED RICE — DUR ABT 70 DAYS — LAYCAN 20-24 MAR — PLS PROPOSE FRM IDEAS
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04
Recirculate
Nine copies become one record
The same cargo is re-sent all day by different brokers — new subjects, new spellings, new tonnages. Deterministic engines group the copies over a rolling window: same input, same answer, every time. You work the market, not the duplicates.
Broker A“Cargoes from Ukraine and Moldova” — Odessa → Mersin, 5,000 mt cornBroker B“Cargoes from Ukraine, Turkey…” — Odesa → Mersin, 5,100 mt bulk cornBroker C“HOT” — Odessa → Mersin, corn, broad window1 record · 3 sources Odessa → Mersin · Corn · 5,000 mt -
05
Act
Filters watch. Rules act.
Build saved views from any combination of your fields — nested and/or logic, summarized in plain English as you build. Attach a rule to a filter, and matching emails are forwarded to any mailbox the moment they arrive.
Commodity = GrainsandRoute = Black Sea → MedandSize 25–40k dwtSaved filter: “Black Sea grains, handysize”
Rule → forward new matches to ops@your-company.com -
06
Learn
Your counterparty map builds itself
Every company and contact behind your traffic gets a live profile — who sends what, how often, about which routes. No CRM to maintain; it is all derived from the emails themselves.
Atlantic Chartering ApS Active today- Contacts
- 14
- Emails, 30 days
- 312
- Mostly about
- Black Sea grains
Illustrative profile — the data comes from your own traffic.
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07
Report
The market lands in your inbox
Every morning — your timezone, weekends off — a PDF summarizes what moved in your market: trend charts per route and commodity, an executive read on top. An afternoon edition follows if you want one.
Morning market report06:00 · PDFExecutive readCharts from your own traffic · delivered by email
Live workspace
Cargoes — grouped view
Where it all lands: flip between List and Recirculation, filter any column, open a row to see extracted data next to the original email, export to CSV.
Who it’s for
Built for every seat at the operation
01 — Desk
The chartering desk
- Cargoes & vessels grouped, live
- Enquiries surfaced the moment they land
- Fixtures and recaps filed automatically
02 — Ops
Operations
- Bunkers, surveys & incidents tracked
- SOFs and statements where you expect them
- Every thread filed to the right place
03 — Management
Management
- Morning market report with an executive read
- A living map of your counterparty network
- Desk knowledge that outlives the inbox
Under the hood
Comprehensive — and none of it hardcoded
Every stage of the pipeline is configuration, not custom software. A new desk means assembling agents — not writing code.
pipeline — your desk
Mailboxeschartering@ · ops@ · as many as needed
CategoriesCargo · Vessel · Time-charter · Bunkers · yours
Fieldscommodity · quantity · route · laycan · rate · yours
AI modelchosen per agent
Filters & rulesbuilt by your team, in the app
Reportssections · charts · recipients · schedule
Normalization“Sto Thomas” → Santo Tomas
Your categories, your fields
The agents extract what your desk cares about — defined together with you, adjusted as your workflow evolves.
Your prompts, your models
Each agent runs its own instructions on its own AI model — tuned per category, visible in the app, never a black box.
Data that cleans itself
Background data-quality agents normalize company and contact names and merge duplicates — every change evidence-based and validated before and after.
Customer experiences
Running live at the chartering desk
10
specialized AI agents in production
Onego runs its chartering inbox through Charterspot. Every email that reaches the desk is categorized, extracted and grouped automatically, the moment it arrives — the team works from structured records instead of digging through an inbox.
- Industry
- Shipping operations
- Scope
- Full email workflow
- Setup
- Custom categories & agents
Onego’s agent lineup
- CargoesEvery enquiry extracted, grouped & de-duplicated
- VesselsOpen positions with normalized ports & dates
- Time-charterTCT requirements structured per route & size
- CorrespondenceDesk communication filed and searchable
- BunkersQuotes and indications tracked per port
- SurveysSurvey reports filed to the right vessel
- IncidentsFlagged, tracked, never lost in a thread
- FinancialsInvoices and statements organized
- + 2 morebuilt specifically for Onego’s workflow
Pricing
Simple to agree on, shaped to your desk
Each client has unique needs — pricing is tailored accordingly.
Clients cover variable costs such as cloud storage and AI agent usage, plus an annual contract fee.
Contract terms are flexible and can be adjusted to your specific requirements.
Curious? Start with a no-obligation conversation.
Get in touchQuestions
Fair questions, straight answers
Does my team need to change how they work?
No. Charterspot reads the mailboxes you already use, so your team keeps working exactly as before — they just stop sorting. The structured workspace, reports and network views sit alongside the inbox, ready when you are.
How long does it take to get started?
We connect your mailboxes, then shape categories, fields and agents around your workflow together with you. Most of the work happens on our side — for your team it is a handful of working sessions, not a migration.
What happens to our data?
Your data stays yours. Every customer’s data is kept fully separated and processed in Charterspot’s secure Azure environment, and it is only used to run your own workspace, agents and reports.
We work in several languages. Is that a problem?
No — the agents read and classify emails in the languages your traffic actually arrives in, and the structured output stays consistent either way.
Our workflow is quite particular. Will it fit?
That is the point. Categories, extracted fields, reports and agents are configured per customer — Charterspot adapts to the desk, not the other way around.
What does it cost?
Pricing is tailored to each client: variable cloud and AI usage plus an annual contract fee. See pricing above, or get in touch for a no-obligation conversation.